Secretarial Assistant (G-5)

Key responsibilities

• Manage the Director's office communications, scheduling and workflow using modern digital and cloud tools.
• Handle information flow between the Director, National Commissions for UNESCO, programme units and senior external stakeholders.
• Manage confidential information and diplomatic correspondence in line with UNESCO protocol and style.
• Prepare briefing materials, background documents and research summaries for meetings, missions and events.
• Draft, proofread and quality-check outgoing documents and reports.
• Maintain internal procedures and digital tracking systems for correspondence and documents.
• Manage the Director's calendar and coordinate transport, protocol and venue arrangements.
• Receive high-ranking visitors and act as first point of contact for senior stakeholders.
• Organise meetings, take notes and prepare minutes.
• Manage official travel, itineraries and security clearances with UN partners.

Qualifications & experience

• Completed secondary, technical or vocational education.
• At least five (5) years of relevant experience in secretarial support, administration or related work.
• Strong organisation, coordination and drafting skills, with excellent written and spoken English.
• Proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams); familiarity with web publishing systems such as Drupal.
• Ability to handle sensitive situations with discretion and work under pressure.
• Desirable: training in office administration or executive assistance, UN or international organisation experience, and a Southern African language or another UNESCO official language.

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About this listing

Published on UPNEXT

15 Nov 2026

Verification

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