Transport and Office Associate

Key responsibilities

1. Executive Driving & Transport

• Provide safe, timely and professional transportation to the Head of Mission for official meetings, appointments, missions, airport transfers and other authorised engagements.

• Transport senior officials, delegates and visitors as required, including travel within Zimbabwe.

• Plan routes and monitor traffic, road and security conditions to ensure punctual and safe movements.

• Maintain confidentiality and discretion regarding official movements and engagements.

• Maintain the assigned vehicle in a clean, safe and roadworthy condition.

• Monitor vehicle servicing, repairs, insurance, licensing, fuel and mileage records.

• Maintain accurate vehicle logbooks and promptly report accidents, defects and maintenance requirements.

1. Protocol & Logistics Support

• Receive and assist ACBF delegates and visitors at airports.

• Facilitate local transport, hotel check-in and other official arrangements.

• Deliver and collect official documents from government ministries, embassies, diplomatic missions, post offices and other institutions.

• Support visa, immigration, diplomatic and other official submissions and collections as assigned.

• Provide logistical support for meetings, workshops, missions, office movements and other official activities.

1. Asset & Stores Support

• Assist with asset tagging, physical verification, movement, tracking and reconciliation of Foundation assets against the asset register/ERP.

• Maintain documentation for asset movements, transfers, custody, disposal and replacement.

• Assist with receiving, storing, issuing and recording office supplies, equipment and consumables.

• Maintain orderly and secure stores.

• Conduct periodic stock counts and report replenishment requirements, discrepancies, obsolete or damaged items.

• Support the preparation of assets and stores for approved disposal or transfer processes.

1. General Support

• Assist with authorised banking, photocopying, document delivery, filing and other administrative or logistical errands.

• Perform other related duties as assigned.

• Demonstrate flexibility to accommodate changing official schedules, including early mornings, evenings, weekends and public holidays.

Qualifications & experience

• Secondary School Certificate or equivalent.

• Valid driver's licence.

• Minimum 7–10 years' professional driving experience.

• At least 5 years' experience supporting senior executives, diplomats, international organisations or similar institutions.

• Practical experience in defensive driving and safety awareness.

• Experience in asset management, stores, inventory, logistics or fleet administration is an advantage.

How to apply

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About this listing

Published on UPNEXT

15 Nov 2026

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